Board of Directors’ Meeting
Thursday, January 20, 2011
Maine Municipal Association, Augusta, Maine

• Call to Order – President Mike Nugent called the meeting to order at 9:35 a.m.

• Calling of the Roll of Officers: Mike Nugent, Freeman Abbott, Dabney Lewis, Bruce Smith, Kathy Joiner, Paul Demers, Tom Maynard (arrived late), and Joan Kiszely (MMA).

  Absent: Barbara Skelton, Chris Hanson, Geoff Smith, Jodine Adams
   
  It was determined there was a quorum.

• Reading of the Minutes of the Previous Meeting:
  
  December 16, 2010 – Motion made by Dabney Lewis, seconded by Freeman Abbott, all approved the December 16th board minutes as amended.  Joan Kiszely noted that according to Roberts Rules the membership meeting minutes need to be voted on at the next membership meeting.  It was the consensus of the board that, moving forward, the board will only approve board minutes, and they will present membership minutes to the membership for approval.

• Communications and Bills:

  1. Code Book Market Study Results: Mike Nugent noted he did a blast email to the membership regarding this, and the results were that 10 wanted IECC books and nine wanted IRC books.

  2. MMA Technology Conference MBOIA Presentation: Mike Nugent reported the following:
  
  MMA Technology Conference MBOIA Presentation: Mike Nugent reported that MMA is hosting a Technology Conference on March 3, 2011 at the Bangor Civic Center. The following is what he is taking the lead on for a session:

  Using internal resources to develop data tracking systems based on existing Microsoft programs. The Panel will demonstrate various programs currently in use by municipalities, such as the Town of Old Orchard Beach’s building permit program, which is a Windows program custom built using Microsoft Visual Basic .NET 2010.

  Speakers: Mike Nugent, Code Enforcement Officer, Old Orchard Beach; Victoria Bourret, Application Program Manager, City of Portland, Maine; Ted Chapin, GIS Application Developer, Woodard & Curran; Jodine Adams, Code Enforcement Officer, Town of Wells.

  It was suggested that they present this session at the Spring Code Conference.

  3. LD 43: Mike Nugent gave an update on LD 43. Bruce Smith noted that he needs to step down as chair of the legislative committee, but he would be willing to stay on the committee. Tom Maynard noted he would be willing to assist on this committee. Mike Nugent reported that he will keep everyone abreast on this bill.

• Report of Officers and Treasurers
  

Barbara Skelton – absent. Mike Nugent reported on the following:

Report of the Officers’ and Treasurer’s – Barbara Skelton provided a Treasurer’s Report. Mike Nugent reported the following: Current Balance: $23,306.85, Motion made by Bruce Smith, seconded by Freeman Abbott, all approved the Treasurer’s report as submitted by Treasurer Barbara Skelton.

• Report of Committees:
  
  
  1. Legislative Updates:  Joan Kiszely reported that the Maine Fire Chiefs Association held their Board of Directors meeting yesterday. She was requested to ask the MBOIA Board if they would meet with a working group to discuss issues on the Sprinkler Bill.  She noted that they would like Mike Nugent to contact Chief Jeffrey Cammack, President of the MFCA to discuss this.  Also, the MFCA would be extending an invitation to John Dean, the State Fire Marshal.
     
  2. By-Law Amendments: Bruce Smith reported his committee will be getting together to discuss any by-law amendments. 
  3. Education Committee:  Paul Demers and Joan Kiszely reported the following:
     

  a) Spring Code Conference:  Joan Kiszely distributed a “Mark Your Calendar” flyer and noted that Missy had emailed this out to all members of MBOIA and all code enforcement officers in the State of Maine.  She distributed draft vendor packets, and attendee packets also.  Paul Demers asked Joan Kiszely to find out the capacity of the meeting rooms, and chose two hot buffet lunches.  She noted she will get the information from Diane at the Ramada Inn in Lewiston, and get back to the board on this.  
  
  Paul Demers reported some of the programs he is looking into are:

  REScheck and/or Energy related presentation to aid in understanding the new energy codes.

  Existing Building Code – not currently presented in any other programs, SPO request to fill a hole.
  

  IAPMO Plumbing training. Something more hands on then the last class we had Bob Shephed.
  

  Simpson Strong tie, Continuous load path and possible deck connection.
  

  Legal issues – TPI/CEO liability and ethics.
  

  RADON.
  

  ICC day, and what we can choose from TBD by me.

  Mike Nugent noted he would like to do an email blast to the membership to see what training they would like to see at the Code Conference, and at the same time see if any members are interested in serving on the MBOIA board.   

  b) March Speaker:  Brief discussion on who they would like for a March Speaker.  It was suggested that they get a speaker on Efficiency of Maine, Energy Related or on Blower Door       Testing. Mike Nugent stated he would confirm a speaker and get the information to Joan Kiszely so she can put out the March membership brochure.

  4.   Nominations Committee (Based on the By-law Change we need to elect new Board members).  Mike Nugent noted they need to form a nominating committee.  Mike Nugent requested Dabney Lewis as membership chair to take the lead on filling the vacant positions. 

  5.   ESBOF and NEBOEA:  Paul Demers noted that NEBOEA had a meeting scheduled for tomorrow, but they will be cancelling due to weather and they will meet  next Friday.  He also noted that he may be elected as Vice President.

  6.   Membership Committee –No report.

• Unfinished Business

CEO Certification Issues/Honorary Certification Question from the December 2010 meeting:  Mike Nugent noted there was a man who was denied at the December meeting.  Mike Nugent wanted to go on record that he had notified the man and told him he has to comply with the critieria and fill out the application, and that there was nothing the board could do for him.


Code Book Order Discussion: There was a lengthy discussion on the tracking of the 100 IRC Code Books that MBOIA ordered, and what was not working to date.  It was the consensus that they would like a report from MMA on what IRC books and money we can account for to date.  Joan Kiszely noted that we would provide a report the first of next week, and email it out to the board members.  Joan Kiszely reported that she feels there has to be an easier process for the selling of code books.  She will discuss with Eric Conrad, her Director, to see if we can do up a proposal for selling the books, invoicing for the books, and being able to generate a report that itemizes who purchased the book for what price, etc.  This would eliminate the entire board doing their own invoicing and transactions, and the books being everywhere.  She will come back to the February Board meeting with a Proposal. If there is a fee, she noted that would be in the proposal. And if they voted on this, an amendment to the 2011 MMA Administrative Services Agreement would be needed.  They recognize they need a better tracking process.  This will be discussed at the next board meeting.

• New Business

         1.   MBOIA presence at the MMA Convention:  Mike Nugent reported on the possibility of co-sponsoring a program at the 2011 MMA Convention with another Affiliate Group.  Joan Kiszely stated that the MMA Convention is scheduled for October 5 and 6.  Mike Nugent also reported that he received an invitation to attend an Affiliate Group meeting on April 8th.  He noted this is a great opportunity to network with all other Affiliate Group Presidents and board members. 

        2. Building Official of the Year Selection Criteria:  Richard Lambert received the 2010 Building Official of the Year award at the MBOIA Annual meeting.  Mike Nugent asked Joan Kiszely to email him information on other Affiliate Groups’ criteria for different awards, so they can put together criteria for Building Official of the Year. 

        3. Membership meeting format discussion:  There was a brief discussion on the format for the membership meeting.  Mike Nugent noted that it is confusing to him that we have a board meeting and then follow with a membership meeting.  He would like the social time to be spent networking with the members.  He has no problem pulling the board aside for a few minutes to discuss any critical issues prior to the membership meeting. 

        4. Dick Lambert (who just arrived at the meeting) gave the history of why MBOIA has held a board meeting prior to the membership meeting.  He explained that prior to MMA offering services they were doing a lot of the administrative work, and needed to hold that meeting.  It was the consensus of the board to eliminate the board meeting prior to the membership meeting.  The President noted he will make sure the board does hold board meetings to discuss agenda items prior to any membership meeting.

• The good and welfare of the Association:   None


• Adjournment - Motion made by Freeman Abbott, seconded by Paul Demers, all approved to adjourn the meeting at 11:30 a.m.